How long is the Daily Target list you last compiled? 5 targets? 10? 15? Or perhaps nearing 2 dozen?
My last list existed of well over 30 small targets. Well, I thought they were small. I really thought that all in all they'd take me perhaps 10 minutes at most per target. But then, I have a really lousy sense of time. Time is kind of non-existant in the realms I live in...
Besides, when it comes to long lists, I also lose the overview. I just get lost in a stack of papers, where words become a meaningless sequence, seemingly continuing to the end of times. In short, I'm your typical 'right-brainer' type of person.
Never being able to meet your daily targets, is really demotivating (energy leach). It doesn't exactly get you all passionate and fired up to achieve your goals, if every morning you find yourself copying about half of yesterday's Daily Target list to today's Morning Brain Dump...
Besides, it's costing you valuable time as well. Today I took out a stopwatch and timed exactly how long it took me to copy my unfinished business from yesterday's to today's sheet: 3 min 23 sec. That sounds like nothing, but wait till you've multiplied this by 365...
1235 minutes = 20 hours and 35 minutes wasted every year!(It makes you kind of freak when you start thinking now about all the time you waste watching the idiot box...)
However, there are excellent ways to deal with this! And since on average 50% of humanity has a right-brain preference, there's a big chance you, my reader, will find the following information useful.
Here are 2 time-management techniques I used to teach, when I was working as a corporate trainer for Qréacom. One is to get a good visual impression of how many hours you have available every day, and the other is to make a fairly accurate estimation of the time it will take to reach each target. Use these techniques to determine how many daily targets you can add to your list and to schedule them. (Steps 11 and 12 of your Daily Target Praxis.)
Mark Joyner has something he wants to add to this as well about this 'add-on ouside of simple.ology' (!), but he'll have to await his turn till I'm finished explaining the basics to you... ;-)
Visual Planning Aid
Click here for an actual size version of this image (Your browser will probably display a shrunk version too, but if you hold your cursor over the image, you'll see a bright orange button appear in the bottom right corner. Click this to enlarge the image.)
The Visual Planning Aid consist of clock images and a coloring legenda. Since the majority of us has learned to read clocks shaped like this as kids, the images represent time in a more tangible way. From left to right you're seeing half a clock for the night hours, a fully round clock for the morning and afternoon and another half a clock for the evening. All of one day.
To use this planning aid, you will need to print a copy to paper and have 5 vilt-tip pens or pencils at your disposal in the colors red, orange, green, blue and violet. The colors have certain meanings:
- red = simple.ology daily target praxis
- orange = meetings & appointments
- green = travel time
- blue = daily targets
- violet = family & personal time
Start with the red pen and color the block of time you reserved for simple.ology course and praxes. Personally I like to evaluate my targets at the end of the day again. So I set aside 2 blocks - one in the morning and one in the evening.
Then take your orange pen and color the block of time you set aside for meetings and appointments already on your agenda. If you still need to schedule a meeting for today, skip this for now and plan your target time first.
Use the green pen to add travel time for these meetings. (People with no sense of time, typically don't take travel time into account...)
If you have any family or personal obligations (playing sports, going to your son's school play etc.) use the violet pen to color those blocks of time. You will now have a pretty good visual impression of the amount of time you have today to meet your targets.
Okay - pause for a sec now. Don't take out the blue pen just yet. Before we continue to color the chart, it's time to learn the next time management technique...
The Correct Time Estimation Formula
How many minutes does it take you to pay one bill? To respond to all of your emails? To sort your administration? To write a sales letter? To create a web page?
You will probably have at least some idea. Take paying a bill for example.
- fetch the bill and your check book
- write the check
- put the check in an envellope
- write the address down and stick a stamp to it
Depending on how well organized your administration is, I'd say it shouldn't take you more than 10 minutes to accomplish this. (I sometimes take 30 minutes to locate envellopes and stamps; that's why my short term major target is to get organized!)
But really, it depends. It depends on whether or not during these 10 minutes...
- your kids decide to fall on their heads;
- your best friend just got sacked and calls you on the phone in tears;
- your cute neighbor fancies he needs a cup of sugar;
- the postman wants to deliver a package and needs your autograph;
- you trip over a toy while fetching the stamps and have a spontaneous fit...
Okay, chances are higher that all of this will not happen during these 10 minutes. But if you have about 180 minutes of daily tasks in total, it's almost inevitable that something will happen which will slow you down.
That is why you need the Correct Time Estimation Formula. You know how much time you possibly need. With the Correct Time Estimation Formula you can now calculate how much time you probably need. And it's really simple...
[sum total of possible time] + 25% = [probable time]
So if you think you need 10 minutes to pay a bill, plan 10 + 25% = 12.5 minutes to do it.
And if you are one of these people who really doesn't have a clue and merely guesses, add 50% to 200%. Using this method regularly, will actually help you to get a firmer grip on your time consciousness. Especially when you take some time to evaluate as soon as you finish a task.
What I do on my Daily Targets list is to write the estimated time between brackets straight after my target. Then calculate the probable time and write that down under the heading 'Schedule'. And as soon as I've finished, I write the actual time under the heading 'Done?'.
Okay, back to the Visual Planning Aid...

Click here for an actual size version of this image (Your browser will probably display a shrunk version too, but if you hold your cursor over the image, you'll see a bright orange button appear in the bottom right corner. Click this to enlarge the image.)
As you can see here my day starts with 30 minutes of simple.ology at 8:30 am - kids just left for school. I'm taking a bit more time than the estimated 15 minutes. That's because the daily target praxis sequence isn't automated yet - I still have to look things up and reread. Plus I'm taking mental notes all the time about what would be interesting to post here on the blog. ;-)
Then a 2 hour block of daily tasks. Starting out with what I consider to be the most boring ones. This helps to 'strengthen my power' and also I quite like it when it isn't hanging over my head for the rest of the day...
As you can see there is half an hour of white space between target time and an appointment. That is my overflow time - the time I can use to finish a target which got interrupted or that I underestimated.
The rest is pretty much self-explanatory. But otherwise you need to know that I only added the descriptions of my planning here as an illustration. Normally I don't write them down on this chart but only on my Daily Target list. And I keep this print with my list for reference.
That's it for today!
Your turn now Mark. You wanted to add...
Great stuff.
Couple comments:
- Do your targets first before anything else - meetings and errands should come after. Right after you do your Daily Target Praxis you have the most energy and focus. And follow it to the letter (which means going right to your targets when you're wound up like a rubber band ready to snap at them).
- I also want to make it clear that add ons are add ons and outside of Simpleology. I want to cook things down to the bear essence when presenting Simpleology.
MJ
Simple.ology 101 - a fun and free system for all!